Schedule Your Own Pre-Conference/Special Event at SRCD19

The SRCD Biennial meeting brings together scientists, communities, and collaborators from all over the world. In conjunction, many groups like to take advantage of the in-person opportunity to host events such as pre-conference meetings, social gatherings and receptions. SRCD has reserved a number of meeting rooms expressly for this purpose.  If you or your organization would like to schedule a pre-conference or special event at the 2019 SRCD Biennial Meeting in Baltimore, MD, review the information below and submit your request. Please note that space is limited and will be assigned on a first come, first served basis.

  • Groups who wish to schedule their events within the SRCD block of meeting rooms require prior approval from SRCD (see instructions below).
  • Groups are responsible for handling registration for the event and must stay within the room capacity dictated by the number of expected attendees that is submitted on the form below.
  • SRCD is not financially responsible for any expenses associated with any pre-conference/special event. All expenses--including, but not limited to audio-visual equipment and catering--are the sole responsibility of the organizing group. Contact information for ordering services will be given with an approval letter from SRCD.
  • Pre-conference and special events may not conflict with any SRCD event and may only be scheduled during the following dates/times.
    • Wednesday (March 20th): 8:00 am - midnight
    • Thursday (March 21st): 7:30 pm - midnight
    • Friday (March 22nd): 7:00 pm - midnight
    • Saturday (March 23rd): 6:30 pm - 10:00pm
    • Your event must be booked by February 15, 2019, to appear on our pre-conference/special events listing webpage.

To Schedule a Pre-conference/Special Event

  • Complete the pre-conference/special event approval request form below.
  • SRCD will send an official approval email within (2) weeks of your request, including contact information for ordering services. You may be asked to present this email to the venue staff when organizing catering or audio visual equipment.
  • Be sure to have all the information below ready at the point of submitting.

For pre-conference or special event inquiries, please contact Julia Johnson at or (202) 800-0282.

Follow SRCD on Twitter @SRCDtweets and join the conversation by using #SRCD19.

2019 Biennial Locations

Baltimore Convention Center
1 West Pratt Street
Baltimore, Maryland, 21201, USA
Hilton Baltimore
401 West Pratt Street
Baltimore, Maryland, 21201, USA