Frequently Asked Questions by Presenters

Q: What presentation A/V equipment is provided by SRCD in each room?
Q: Will there be a place to practice my presentation?
Q: How long should my presentation be?
Q: What size are the poster boards?
Q: How do I hang my poster?
Q: When should I put my poster up and take it down?

Q: What aspect ratio should be used for PowerPoint presentations?


Q: What presentation A/V equipment is provided by SRCD in each room?

Laptops are not provided; you must bring your own. Adapters will be available, however we recommend that you bring your own, especially if you have a newer laptap. Please read this important information from the 2019 Biennial audio-visual equipment vendor for help in finding the correct adapter for your device: Adapters for Laptops.

  • Poster Sessions in Exhibit Hall B: no A/V is provided or needed. Please see below for poster specifications and handling. All individual posters displayed in these sessions will be presented on standard 8' wide x 4' tall poster boards.
  • Paper Symposia: One LCD projector (PC compatible (older models); bring adapter for connector cord if using a Mac laptop or have a relatively new PC), a screen, sound and a microphone (if needed) will be available in your presentation room. SRCD does not provide laptops. Any additional A/V equipment needed for your presentation must be reserved and paid for by you.
  • Conversation Roundtables: A head table/microphone and audience seating. A Conversation Roundtable does not include PowerPoint slides.

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Q: Will there be a place to practice my presentation?

Speaker Ready Rooms are located in Room 334 on 300 Level of the Baltimore Convention Center as well as in Room Blake on the second floor of the Hilton Baltimore.

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Q: How long should my presentation be?

Poster Presentation: displayed in 75-minute sessions.
Paper Symposium: 90 minutes; at least 15 minutes must be set aside for discussion with the audience as part of the symposium.
Conversation Roundtable: 90 minutes; the audience must be given 30 minutes to respond to the questions/issues raised and to introduce additional questions and comments to the panel.

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Q: What size are the poster boards?

SRCD provides a poster board that is 8 ft. (2.4 meters) wide and 4 ft. (1.2 meters) high, with a 2-inch (2.4 centimeters) frame all around, and mounted on a 4 ft. (1.2 meters) stand. This poster board space is devoted to one poster.

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Q: How do I hang my poster? 

SRCD provides push pins on site with which to hang your poster on the poster board.

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Q: When should I put my poster up and take it down?

Mount your poster on the designated board during the 15 minutes immediately preceding the start of the scheduled poster session. Your poster must be removed promptly at the end of the session, so that the poster for the next session can be hung on the poster board. Please take your poster and any additional items with you when you leave the poster area.

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Q: What aspect ratio should be used for PowerPoint presentations?

Presentations should be created in a 16:9 slide ratio to ensure the best visual impact.

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Questions? Contact Anne Perdue at (202) 805-5164 or Julia Johnson at (202) 800-0282 or email us at programoffice@srcd.org.


Note: All conference attendees will need an SRCD account regardless of membership status.
To take advantage of discounted registration rates, become a member before registering.