Frequently Asked Questions
2021 Virtual Biennial Meeting FAQs
Information for Session Presenters
Have schedule notifications been sent?
Yes, schedule notifications have been sent for all sessions. Please contact email@example.com if one has not been received.
Should my presentation be recorded separately or with the other presenters?
Ideally, your session should be scheduled when all presenters are available. The resulting one video file will be uploaded via Dropbox when the link is provided by Merestone, SRCD's Event Production vendor. Alternatively, presenters can record talks individually and compile them into one video before uploading to Merestone. To do this, you will need access to a video editing program. Discussants do have the option to give their remarks live after the recording plays and before the beginning of the live Q&A session.
Why is SRCD asking for sessions to be submitted as one pre-recorded file?
Moving to a virtual platform has necessitated adjustments to the biennial meeting. We are asking for sessions to be pre-recorded and submitted as one file – whenever possible – to reduce technical difficulties and internet connectivity issues that could interfere with live streaming during the meeting. The SRCD Biennial will have more than 700 presentations occurring over the course of 3 days in 40 concurrent sessions. Merestone, the event production vendor that SRCD has hired for the 2021 Biennial Meeting, has provided a helpful video and PDF with tips and options for recording your session.
What if my panel/session/symposium consists of international speakers in different time zones and we can’t meet at the same time to record one video?
If you anticipate having difficulty scheduling and/or recording your presentation due to differences in time zones, please email firstname.lastname@example.org for assistance on how best to proceed.
Presenters in my session will be recording their talks individually and I will be merging them into one video. Can you suggest ways to do this?
Merestone recommends Adobe Premiere if you are working on a PC and iMovie if you are using an Apple computer to compile videos.
What if I don’t have access to video editing software or am chairing multiple sessions and merging the presentations would be unduly onerous?
We realize that the alternatives provided might be difficult for some. Please email our Meetings and Events Team at email@example.com for assistance.
How long should recorded sessions last?
Symposia, conversation roundtables, professional development sessions, and flash talk sessions are a total of 90 minutes, including the live Q&A on the day of the meeting.
I’m confused about how this is all going to work. What might a sample look like?
All scheduled sessions will begin with a recorded presentation followed by live Q&A with participants. The pre-recorded video will start automatically at the time your session is scheduled. At the conclusion of the video, a live Q&A session will begin with the speakers. If your session has a discussant, they have the choice of giving their remarks live after the recording and before the beginning of the live Q&A session. More detailed instructions will be provided as the meeting approaches to ensure you are comfortable navigating the virtual platform.
Will SRCD provide closed captioning for the videos after submission?
No, SRCD will not be adding closed captioning to the videos as doing so would have required the submission of completed videos in February. However, SRCD is committed to providing accommodations for those who request them for the 2021 Biennial and will gladly provide interpreters or other solutions as needed. For more information about this, please e-mail firstname.lastname@example.org.
Should presenters add closed captioning to their videos?
Although this is not required, it would be helpful if presenters added closed captioning to their recordings. Below are some helpful resources should you decide to add captioning (with special thanks to Lindsey Hildebrand for the information.)
- Zoom (paid accounts)
- Google slide
Will sessions be available for viewing after the event?
Yes, sessions will be available on-demand via the SRCD21 virtual platform until July 15, 2021 at 11:59pm EDT.
Information for Poster Presenters
Have schedule notifications been sent?
Yes, schedule notifications have been sent for all posters. Please contact email@example.com if one has not been received.
Who/what is iPosterSessions?
iPosterSessions is an online interactive, multimedia poster session system for scholarly, scientific, and medical events. SRCD has contracted with iPosterSessions to manage the posters being presented at SRCD21.
How do I access iPosters to create or edit my poster?
The website to create and edit SRCD21 posters is SRCD21Biennial.ipostersessions.com, which requires a username and password to access. All poster presenters should have received an e-mail from firstname.lastname@example.org with login information. Please check your spam folder and e-mail email@example.com if you have not received it.
I’d like to work with a colleague on my poster. How can I do this?
The iPoster system allows only one person to be logged in with the same username and password at a time. These are suggestions for collaborating with others:
- The poster presenter logs into the system and may use the screenshare function (in Zoom or any system with which the presenter is comfortable) to allow others to view the poster and discuss changes together.
- The poster presenter can download the poster as a PDF and then share the file with others who can then provide edits and comments on the PDF. To download a PDF of your poster, go to the template editor and click the “Preview” button. In preview mode, scroll to the bottom of your poster to find the “Print” button and click it. Here is where you can save your poster as a PDF.
How long are the poster sessions?
Poster sessions are 60 minutes. Presenters will be scheduled for a specific time to “stand” by their posters to present their research. However, all posters will be available throughout the conference for viewing.
How is a virtual poster session different from an in-person poster session?
The virtual format allows for slideshows, high-definition videos, audio files, links to external datasets (and other external content), and more. You can even include a live video session and live chat during your poster presentation!
What is the deadline for publishing my poster?
Posters must be published by March 15, 2021. However, you can continue editing your poster up until the meeting (April 7-9, 2021).
Will I be able to access my poster after the SRCD 2021 Biennial Meeting?
Yes, posters will continue to be available for 6 months after the meeting.
I have other questions related to posters. Whom should I contact for technical support with my poster?
- If you have trouble accessing the iPoster Editor Site, please contact iPoster’s Support Desk. When you communicate with Support, please use the Conference Code: SRCD21.
- If you have questions about creating your iPoster, visit iPoster’s Quick Guide and FAQ.
- For an overview of editing the templates and a look at how your iPoster will be displayed at your virtual session, check iPoster’s Tutorials.
- If you’d like a little inspiration, take a look at some sample posters.
You’ll find links to all of the above under the Support Button on the Main Tool Bar of your editing Template.
What is the SRCD 2021 Biennial Meeting?
Since the first meeting held in 1934, SRCD has hosted a biennial meeting on odd numbered years for its members and the developmental science community at large. Through its biennial meetings, which draw attendees from countries throughout the world, SRCD strives to meet the goal of understanding child development through research while serving as a network and forum for its members and attendees. Members and attendees include professionals and graduate students in psychology, human development, family studies, education, public policy, sociology, social work, psychiatry, pediatrics, and public health. Attendance at the biennial meetings averages 6,500.
What are the NEW DATES of the 2021 Biennial Meeting?
The dates of the meeting are now April 7-9, 2021! Moving to a virtual meeting has allowed us to adjust the dates in response to requests to respect personal and family time on the weekend. Pre-conferences will also shift to virtual meetings and will be held on Tuesday, April 6, 2021.
When will more details be available?
SRCD will be emailing, posting, tweeting, and otherwise communicating details about the 2021 Biennial as they become available. Watch your inboxes and look for updates on our website!
Whom should I contact with questions?
Please direct all questions to SRCD’s Meetings and Events Team at firstname.lastname@example.org.
Submitting and Reviewing
Is there still time to submit to the SRCD 2021 Biennial Meeting?
No. The submission deadline for the SRCD 2021 Virtual Biennial Meeting was October 2, 2020, at 8pm EDT. Decision notifications were sent in December 2020. If you have not received a decision notification email, please contact email@example.com.
What are the registration fees for the 2021 Biennial Meeting?
Registration fees are available in the Registration tab of the SRCD 2021 Biennial event page. This year, there is an additional “Hardship” rate for those affected financially by the pandemic who would like to attend SRCD21 and could not otherwise do so. Documentation is NOT required to register at this rate.
Who needs to register for the 2021 Biennial Meeting?
All attendees and participants must register, including all presenters of accepted submissions. However, you do NOT need to be registered for the Biennial meeting to register and attend SRCD-supported pre-conferences.
When can I register for the 2021 Biennial Meeting?
The registration site is open for the SRCD 2021 Biennial Meeting. Rates are available here.
I have a question about registration. Whom should I contact?
Please direct all registration questions to SRCD’s Meeting and Events team at firstname.lastname@example.org.
Is there a code of conduct for the 2021 Biennial Meeting?
Yes! All participants must agree to abide by the SRCD Code of Conduct in order to register for the event.
How will international participation be fostered?
Will there be the usual opportunities for Student & Early Career scholars and Caucuses to meet?
Yes, there will be opportunities for student & early career scholars and Caucuses to hold meetings, informal gatherings, and Biennial programing. SRCD will be assisting with these virtual arrangements.
Will there be opportunities for informal meetings and discussions?
Yes, virtual platforms now offer a variety of opportunities for informal meetings and discussions. At the 2021 Biennial, not only will you have a chance to interact with speakers and participate directly in scientific sessions, we are also creating opportunities to hold reunions with friends and colleagues. SRCD's famous “lunch with leaders” event has been transformed into a virtual “Chat with Leaders” so students and early-career researchers can connect with senior scholars.
Will there be SRCD-supported pre-conferences?
Yes, there are a specific set of SRCD sponsored pre-conferences being held on Tuesday, April 6. You do not need to be registered for the Biennial Meeting to attend a pre-conference, but you must register for the pre-conference in order to attend. (Space is limited.) Visit the Pre-conference tab for details.
Please note that we will not be issuing a call for proposals for additional pre-conferences. Participants are encouraged to organize their own virtual pre-conferences, meetings, and receptions in conjunction with the SRCD Biennial. We would be glad to list your event. Visit the Other Events tab for more information or contact email@example.com.
Sponsors and Exhibitors
Will there be an opportunity for sponsors and exhibitors to participate in the virtual conference?
Yes! We welcome your interest in the SRCD 2021 Virtual Biennial Meeting. Check out opportunities to exhibit virtually.
Not sure if your organization fits our meeting? Contact Julia Johnson at firstname.lastname@example.org or (202) 800-0282.