Frequently Asked Questions

Event Details

Frequently Asked Questions for Presenters


Who needs to register for the #SRCDSUMMIT24?

All attendees and participants must register, including all presenters of accepted submissions.

Registration fees are available in the Registration and Housing tab of the #SRCDSUMMIT24 event page

All attendees and participants must register, including all presenters of accepted submissions.

SRCD offers visa support letters upon the request of any participant. Participants do not need to have an accepted submission to request a visa support letter. A visa support letter can be requested by emailing Please add a ‘#SRCDSUMMIT24 Visa Support Letter Request’ to the subject line.

When can I register for the #SRCDSUMMIT24?

The registration site will open soon for accepted presenters and submission participants of the #SRCDSUMMIT24 ONLY. Registration for the general public will open at a later time (space permitted). Rates are available here.

Questions about registration. Whom should I contact?

Please direct all registration questions to SRCD’s Membership team at

Is there a code of conduct for the #SRCDSUMMIT24?

Yes, all participants must agree to abide by the SRCD Code of Conduct to register for the event.

Can I present virtually at the #SRCDSUMMIT24?

No. The #SRCDSUMMIT24 is an in-person meeting with no options to present virtually.

Will Wi-Fi be available in the #SRCDSUMMIT24 meeting space?

Yes. Wi-Fi is available throughout the hotel.

Session Information

How long should my presentation be?

  • Poster Presentation: displayed in 60-minute sessions
  • Conversation Roundtable: 90-minute session
    • The audience must be given 30 minutes to respond to the questions/issues raised and to introduce additional questions and comments to the panel
    • Conversation Roundtable does not include PowerPoint slides.
  • Paper Symposium: 90-minute session
    • At least 15 minutes MUST be set aside for discussion with the audience as part of the symposium
  • Each session should include interactive exercises and attendee engagement.

Audio Visual (AV)

What presentation Audio Visual (AV) equipment is provided by SRCD in each room?

Laptops are not provided; you must bring your own. Adapters will be available; however, we strongly recommend that you travel with your device’s adapters. Please read this important information from the #SRCDSUMMIT24 audio-visual equipment vendor to ensure you have the correct adapter for your device adapters for laptops.

  • All Paper Symposium session rooms: One LCD projector (PC compatible; bring an adapter for a connector cord if using a Mac or have a relatively new PC), a screen, and a microphone will be available in your presentation room. As a reminder, SRCD does not provide laptops. Additional AV equipment will not be available for use in meeting rooms.
  • Poster Session will not have AV provided. 
    • All individual posters displayed in these sessions will be presented on standard 8' wide x 4' tall poster boards.
    • Please see below for poster specifications and handling.
  • Conversation Roundtables: A head table/microphone and audience seating. A Conversation Roundtable does not include PowerPoint slides.

What aspect ratio should be used for PowerPoint presentations?

Presentations should be created in a 16:9 slide ratio to ensure the best visual impact.

Poster Session Information

What size are the poster boards?

SRCD will provide a poster board that is eight (8) ft. (2.4 meters) wide and four (4) ft. (1.2 meters) high, with a 2-inch (2.4 centimeters) frame all around and mounted on a four(4) ft. (1.2 meters) stand. This poster board space is devoted to one poster.

How do I hang my poster?

SRCD will provide push pins on site to hang your poster on the poster board.

When should I put my poster up and take it down?

Please hang your poster on the designated board within the 15 minutes immediately preceding the start of the scheduled poster session. Your poster must be removed promptly at the end of the session so that the poster for the next session can be hung on the poster board. Please take your poster and any additional items with you when you leave the poster area.

Does The Westin Playa Bonita Panama have on-site printing services?

The Westin Playa Bonita Panama does not offer on-site printing services.

Tips For First-Time Poster Presenters

To help make the poster presentation session process less intimidating, here are a few tips for presenting your poster at any meeting, enabling you to make the most out of the opportunity and add enjoyment to the experience!

What is a Poster Presentation?

A poster presentation is a concise yet clear way of communicating your research, study findings, concepts, and ideas. The two most critical elements in any poster presentation are a poster and a brief explanation. 

Creating a poster presentation starts with analyzing and evaluating information or synthesizing ideas to present all necessary data and facts. The properties of an effective poster presentation are: 

  • The flow of information is well-organized and easy to follow. 
  • The text is easy to read, as a large font is used, and the information is not cluttered. 
  • Allows to convert to a mind map or a timeline diagram from the Gantt chart 
  • The balanced use of visuals, text, colors, and graphics makes the poster presentation attractive without losing its functionality. 

Poster Outline Sample

What is Poster Presentation

Sample 1

Research Poster Example

Sample 2

Scientific Poster Presentation Example

Be Welcoming

Do your best to stand at your poster for the entirety of the meeting poster session. If you do need to leave your poster for any reason, ensure you include your contact information, so you can be contacted by meeting attendees who may read your poster while you are not there.

Engage Your Audience

Remember to be enthusiastic - your research is exciting! Even toward the end of the poster session, it is essential to maintain your enthusiasm when your energy levels may be lower. If you find your work interesting, your audience is more likely to as well! 

The “Elevator” Pitch

First impressions count. To pique the interest of your potential audience, you should have a concise synopsis (maximum three sentences and no longer than two minutes) of your research prepared, which contains three vital bits of information: 

  1. What is your research topic? 
  2. What have you found? 
  3. Why is that important? 

Creating a Story

Once you’ve reeled in your audience and they are eager to learn more, it’s time to build the narrative of your research. Like all great stories, your research needs a beginning, a middle, and an end. Aim for this to be 10 minutes long or less.