Event Details

FAQs for Presenters

What audiovisual equipment is provided by SRCD in each room for a presentation?

  • Poster Sessions: NO audiovisual is provided or needed. Please see questions #3, 4, and 5 below. All individual posters displayed in these sessions will be presented on standard 8' wide x 4' tall poster boards. 
  • Submitted Plenary: One LCD projector (PC compatible; be sure to bring an adapter for connector cord if using a Mac laptop or have a relatively new laptop), a screen, sound, and a microphone will be available in your presentation room.  
  • Working Roundtable Groups: NO audiovisual is provided or needed. A roundtable discussion is an organized conversation with one moderator to help lead the conversation. 
  • SRCD does not provide laptops. Laptops are not provided; you must bring your own. Any additional audiovisual equipment needed for your presentation must be reserved and paid for by the presenter. Please read this important information if you have a relatively new laptop: Adaptors for Laptops. Please travel with your adaptor if you have a Mac or a more recent laptop to avoid any technical issues. 

How long should my presentation be?

  • Poster Presentation60-minute sessions 
  • Submitted Plenary: 75 minutes; Each talk will average 15-20 minutes, with the remaining time dedicated to audience interaction. 
  • Working Roundtable Groups: Day 1 - 105 minutes / Day 2 - 60 minutes 

What size are the poster boards?

  • SRCD provides a poster board that is 8 feet (2.4 meters) wide and 4 feet (1.2 meters) high, with a 2-inch (2.4 centimeters) frame all around and mounted on a 4 feet (1.2 meters) stand.  
  • This poster board space is devoted to one poster presentation; the actual poster size is at the discretion of the presenter but may be no larger than the allotted space. 

How do I hang my poster?

  • SRCD provides push pins on site to hang your poster on the poster board. 
  • Presenting a poster at a meeting can be daunting. A small audience (potentially just one person) can interrupt, ask questions, and grill you about your research without too much effort. However, poster presentations are a great way to gain feedback and interact with colleagues, and it is a real confidence boost when others are interested in your research. 

When should I put my poster up and take it down?

  • Mount your poster on the designated board during the poster set-up time on Thursday, September 29, from 4:00 PM to 5:30 PM.  
  • Please remove your poster promptly at the end of the session (Friday, September 30, 5:30 PM).   
  • Please take your poster and any additional items with you when you leave the poster area. 

Tips For First-Time Poster Presenters

To help make the poster presenter session process less intimidating, here is a list of tips for presenting your poster at any meeting, enabling you to make the most out of the opportunity and enjoy the experience! 

Be Welcoming

Do your best to stand at your poster for the entirety of the meeting poster session. If you do need to leave your poster for any reason, ensure you include your contact information, so you can be contacted by meeting attendees who may read your poster while you are not there. 

Engage Your Audience

Remember to be enthusiastic - your research is exciting! Even towards the end of the poster session, it is essential to remain enthusiastic when your energy levels may be lower. If you find your work interesting, your audience is more likely to as well! 

The “Elevator” Pitch

First impressions count. To pique the interest of your potential audience, you should have a concise synopsis (maximum three sentences and no longer than two minutes) of your research prepared, which contains three vital bits of information: 

  1. What is your research topic? 
  2. What have you found? 
  3. Why is that important? 

Creating a Story

Once you’ve reeled in your audience and they are eager to learn more, it’s time to build the narrative of your research. Like all great stories, your research needs a beginning, a middle, and an end. Aim for this to be 10 minutes long or less.